NCR Counterpoint offers a powerful inventory management solution including a top of the line inventory management software and tracking system. Our dynamic point of sale system for managing inventory includes a customizable matrix, reporting, loss prevention, variable pricing and much more.
Complete RecordsLearn more
NCR Counterpoint’s inventory management system allows you to efficiently track everything you sell. Add new items with multiple units, SKUs, and barcodes on the fly. Check prices and quantities across locations and transfer products between stores.
Setting up items is quick and easy. Item numbers and barcodes can be entered manually, scanned, imported, or generated automatically. Each item number identifies a unique inventory, non-inventory, or service item. To speed up item entry, you can use a template or copy basic item information from a similar item. You can even add items on the go while completing another task, like entering a ticket or completing a purchase order.
You can record a variety of information for each item, including category, subcategory, and up to six user-defined attributes that let you group your items however you like. Assign a primary vendor and any number of alternate vendors to each item. Associate images, sound files, or video clips with each item that can be reviewed when you search for an item or displayed automatically at the point of sale. Add up to three lines of additional description and unlimited free-form text notes to each item. Track weight, volume, and warranty periods, as well as any number of eligible substitute items. With up to 20 user-defined profile fields, you can record just about any detail.
NCR Counterpoint tracks quantities and transactions for inventory items across multiple stocking locations, allowing you to easily manage and allocate your inventory across your entire organization. Locations can be reported individually or in location groups (e.g., Southeast Region, California), each of which can include any number of locations.
For each item, you define a stocking unit and up to five alternate units, allowing you to sell items by the dozen, box, case, and so forth. For each alternate unit, you define how many stocking units make up one alternate unit (e.g., 12 EACH = 1 DOZ). You also specify the regular price for each alternate unit, along with its weight and volume.
NCR Counterpoint easily handles apparel and similar items with multiple characteristics. When you set up a new item, you can define a grid with up to three dimensions (e.g., color, size, pattern), along with the possible values for each dimension (e.g., blue, red, green). If you sell a lot of similar items, you can copy a grid from an existing item. Each unique combination of characteristics represents a particular SKU. Gridded items can be stocked, sold, and tracked by SKU, allowing you to maintain all of an item’s variations without having to create an individual item record for each SKU.
Each item can have an unlimited number of barcodes, which can be assigned automatically or entered manually. Define a default barcode for the point of sale and multiple vendor barcodes for purchase orders and receivers. You can create unit specific and SKU specific barcodes for alternate units and individual SKUs. NCR Counterpoint supports random-weight barcodes generated by third-party scales, allowing the weight and extended price for weighed items, like meat or cheese, to be automatically calculated at the point of sale.
Print labels for your items at any time, either on demand or immediately after posting a purchase request, receiver, or transfer. Specify the number of labels to print or automatically print enough to cover the quantity you have on hand. Print unit-specific labels for your stocking unit and each alternate unit or SKU-specific labels for each color/size combination. Choose from a variety of pre-defined label formats – including one-up, two-up (split), butterfly, and hangtags – that you can easily modify with NCR Counterpoint’s built-in label editor.
With the Serial Numbers option, you can track Always Serialized items, for which serial numbers must be specified in every transaction (e.g., sales, receivers, transfers, and physical count), and Sometimes Serialized items, for which serial numbers only need to be recorded at the point of sale. The Serial Numbers option also allows you to define serial prompts, which let you record additional information about serialized items at the point of sale, and to track the specific cost of each Always Serialized item.
NCR Counterpoint lets you search your items and review item information from anywhere in the system giving you instant inventory visibility at any time. Check prices, quantities across locations, recent sales history, item vendors, open purchase orders, monthly history, substitute items, serial numbers, open transfers, images, item notes, and more. Every detail for every item is always at your fingertips.
Out of the box, you can assign three price levels to an item’s stocking unit and to each alternate unit. For example, you can charge different prices for golf balls sold individually, by the sleeve, and by the box. The Advanced Pricing option gives you three more price levels, for a total of six prices per unit.
The Advanced Pricing option allows for location-specific pricing, which lets you assign different prices to each of your stores. For example, you could charge higher prices at your downtown location than you do at your other stores.
The Advanced Pricing option also supports SKU-specific pricing, allowing you to apply surcharges or discounts based on color or size. For example, you could charge $5 more for XXL shirts or 15% less for plaid golf wear.
For more advanced pricing automation, you can define custom price rules that let you create almost any pricing scenario. Design complex promotional pricing with multiple discounts that can apply to specific items, categories, subcategories, or any item group. Offer contract pricing to specific customers or groups of customers. Set up multiple planned promotions ahead of time, put price rules into effect for specific dates or contract periods, or set up special price rules to define general pricing policies with no time limit.
Mix-and-match pricing lets you group items together by item number, category, sub-category, or vendor and grant discounts based on quantity sold, retail value, weight, or volume. Use mix-and-match pricing to encourage customers to purchase more items to qualify for a discount. NCR Counterpoint applies mix-and-match pricing as soon as a customer buys enough qualifying items, even if the items are entered on separate ticket lines.
BOGO/Quantity at a Price Deals
NCR Counterpoint fully supports BOGO (buy one, get one free or buy one, get one for 50% off) and quantity at a price (2 for $1.00, 3 for $5.00) pricing, allowing you to offer your customers a broad range of common pricing scenarios. Apply BOGO/quantity at a price deals to individual items or to entire item categories or sub-categories. Specify whether customers must purchase an entire group of items or whether any quantity will qualify. You can even combine BOGO/quantity at a price dealswith mix-and-match groups to allow customers to mix and match BOGO/quantity at a price deals items (buy any three candy bars for $1 versus buy three Snickers® bars for $1).
With margin-driven pricing, you can set minimum and target margins for your categories and subcategories and use the built-in price calculator to set item prices to meet those margins. Visual indicators let you monitor and dynamically adjust prices to ensure that you are meeting your profit margin goals.
Price sheets let you permanently change prices for multiple items simultaneously. Add items to price sheets by location, category, subcategory, vendor, last received date, last sold date, unit, or any other criteria. Edit the price sheet directly or calculate price changes automatically. Prices can be increased or decreased by an amount or percentage, based on a specific profit margin, or set to a fixed value. Apply price changes immediately or save multiple price sheets for later. You can even automatically print new item labels when you apply a price sheet.
Whenever an item’s primary price is modified for any reason, NCR Counterpoint automatically tracks the change as a markdown. For example, if you reduce a shirt’s price from $10 to $9 and you have two shirts on hand, the change is recorded as a $2 markdown. NCR Counterpoint retains a detailed history of markdowns.
Bundle ItemsLearn more
Miscellaneous kits let you associate any number of component items with a single, non-inventory parent item. Specify the quantity – and SKU, if applicable – for each component and whether users can substitute eligible items for components. You can even define a note that appears automatically when a miscellaneous kit is sold, prompting users to offer common substitutes or to upsell more expensive options. The price of a miscellaneous kit is allocated among the component items and can be adjusted to account for substitute components. Miscellaneous kit sales are reported by parent item and by component, allowing you track and analyze kit sales at either level, while accounting and cost distributions are generated for component items only.
NCR Counterpoint also allows you to create tag-along bundles, which associate one or more tag‑along items – such as a bottle deposit or a service fee – with a single parent item. When a user sells the parent item, the associated items tag along, ensuring that the items are sold together. For each component, you can define a prompt that appears when a user sells the tag-along kit, allowing the user to decide at the time of the sale whether to include each tag-along component on the ticket. The components of a tag-along can each be recorded as a separate ticket line or grouped under the parent item.
Bills of Material
NCR Counterpoint lets you create bills of material for prebuilt kits or manufactured goods. Each bill of material lists the component items, or parts, that are required to assemble a single, finished item. Create quick assembly transactions to record the production of the finished good, specifying the quantity of each component used – including any overage to account for breakage or leftover material – and the SKU of each gridded component. Print quick assembly forms to use as work orders and post the quick assembly when the work is finished to increase the on-hand quantity of the finished item, decrease the on-hand quantity of the components, and make the appropriate cost distributions.
Transfer MerchandiseLearn more
NCR Counterpoint lets merchants with multiple stocking locations record and track the transfer of inventory:
The transfer process begins with the creation of a transfer-out document, which identifies the sending and receiving locations, as well as the items and quantities to be transferred. Transfer-out transactions can be created manually or imported from a handheld data terminal or scanner. When a transfer-out document is posted, a transfer form can be printed to accompany the items for verification at the receiving location. The transfer is completed and inventory quantities updated when the corresponding transfer-in document is posted.
The Transfer Advice report helps you determine the most effective way to redistribute inventory across your organization. The Transfer Advice report suggests quantities to transfer to and from each location to ensure that each location has the appropriate stock levels or to replenish sold quantity. You can automatically create transfer-out documents based on the report’s recommendations. You can also use the Transfer Advice report to transfer all inventory out of a location, allowing you to quickly transfer out items that aren’t selling well at a particular location, or to clear everything out of a store that’s closing.
If you’re in a hurry, you can use Quick Transfers to transfer items between locations in a single step. A quick transfer lets you specify a “from” location, a “to” location, and the quantity to transfer for a single item, and then automatically update the quantities for the specified item at both locations. Quick Transfers are ideal for items you want to pick up and carry from one store to another.
Shelf AnalysisLearn more
Here are just a few of the more than 40 inventory management reports you’ll find in NCR Counterpoint:
Inventory Status & Stock Status
The Inventory Status and Stock Status reports provide concise, executive level summaries of your current stocking levels and inventory value, letting you quickly analyze your inventory position, and determine which items are over or under the desired stocking levels.
The Historical Valuation report indicates the value of your inventory as of a particular date. For each item, the report indicates the selling price and MSRP, as well as the corresponding markup percentages, as of the date you specify. This report also allows you to review inventory levels as of the specified date, including on-hand quantities, estimated cost, and total retail value for each item.
Inventory Snapshot & Inventory History
The Inventory Snapshot report provides a quick overview of your quantities and current sales, while the Inventory History report provides transaction-level detail of inventory activity.
Six Week & Twelve Month Item History
The Six Week and Twelve Month Item History reports help you evaluate item performance over time and spot sales trends. For each item, these reports indicate the quantity sold for each of the six weeks or twelve months prior to the date you specify. These reports also indicate the date each item was first received, the quantity received, the percentage of inventory sold during the period, quantities sold at retail and off retail, and the projected number of weeks on on-hand inventory.
The Sell-through Rate report lets you see an overview of each item’s performance based on its sell-through percentage, which compares the total quantity that was available to sell during a particular period to the quantity that was actually sold.
The Merchandise Analysis report is a powerful and flexible tool that lets you classify and rank items using a wide variety of criteria, including units sold, sales dollars, profitability, on-hand quantity, turn rate, GMROI, weeks-on-hand, discounts, markdowns, or any one of over 180 different measurements. Analyze merchandise at the item level or get the bigger picture by grouping your inventory by vendor, category, sub-category, and so forth. Hot/cold analysis lets you view, for example, the “hottest 50 items based on quantity sold” or “the coldest 20 items based on turn rate.”
Create your own Merchandise Analysis report by choosing the columns, groups, and ranking methods you want to use, or select one of these pre-defined report options:
- Sales provides a high-level view of your performance.
- Inventory Performance measures the performance of particular items, categories, and subcategories.
- Sales/Returns lets you evaluates returns in relation to sales.
- Vendor Comparison compares each vendor’s sales performance against your investment in that vendor’s merchandise.
- Retail Value History provides an in-depth or summarized analysis of inventory changes at the retail value within a selected period.
- Sales Analysis indicates retail and off-retail sales, allowing you to compare discounts and profits.
Check out these resources to learn more about how Inventory Management can help you.